There are several good reasons to use Strong Abogados as your accounting firm in Spain:
If you already have an accountant, we will take care of the transition at no additional cost.
Case study in EU sales via Amazon
What are the rules about how an invoice needs to look?
What is the VAT tax rate in Spain?
Does my Spanish company always need to include VAT tax when billing our clients?
What tax forms need to be filed for a Spanish company?
With an SL, when do I get a refund of the VAT tax I've paid?
Receipts vs. invoices: what is the difference in Spain?
Can I deduct travel expenses in Spain?
Can I deduct expenses related to the sales department of my company (gastos de representación)?
Does my company need to report our invoices electronically to the tax office?
If I use Xero or Quickbooks for my accounting, can you file the tax forms?
Can you do the accounting according to UK GAAP?
What does your service include?
Why choose Strong Abogados to do my accounting in Spain?
What are the rules about how an invoice needs to look? An invoice (factura) in Spain must contain the following:
In Spain, payments are typically made via bank transfer. In this case, since the client will pay some time after receiving the invoice, it's a good idea to include the following disclaimer: "El pago de esta factura se acredita por su abono bancario" ("Your bank receipt is your proof of payment of this amount").
Legally, the invoice needs to be given or mailed to the customer, rather than sent as an email attachment.
If the invoice does not include IVA (see the next question), then the invoice needs to list the reference to the legal code under which this exemption applies.Does my Spanish company always need to include VAT tax when billing our clients? You must always charge VAT tax to clients within Spain and to clients outside the EU. You must also charge VAT tax to EU clients, unless:
It is the nature of the transaction that dictates whether or not VAT should be charged. In the above exceptions, certain administrative details need to be complied with in order to qualify for the VAT exemption. When in doubt, charge VAT.Receipts vs. invoices: what is the difference in Spain? A receipt is called a ticket in Spanish. A proper receipt is called a factura simplificada (simplified invoice). To be a factura simplificada, the receipt must contain:
The receipt is deductible as an expense (if you can justify that the cost is related to the business), but the VAT is NOT deductible. Therefore, when you buy something in a store, you should always ask for an invoice. To avoid problems, we recommend that you don't include receipts higher than 50€ in your accounting.
When there is an audit, the Spanish tax office pays special attention to these expenses: