What is VeriFactu in Spain?
What is VeriFactu in Spain? A Complete 2025-26 Guide
Introduction: Why VeriFactu Matters in 2025.
Spain is undergoing one of the biggest digital shifts in its accounting and tax compliance systems. At the center of this transformation is VeriFactu, a mandatory electronic invoicing and compliance standard introduced by the Agencia Tributaria (Spanish Tax Agency).
For international companies operating in Spain, this new regulation changes how invoices, accounting records, and digital tax submissions are handled. While many businesses see it as a challenge, Strong law/Incwell stands out as the only law and accounting firm in Spain with its own VeriFactu-certified software — approved by the tax authorities and fully compatible with QuickBooks, Intuit, and Xero.
In this guide, we’ll explain what VeriFactu is, why it matters, and how your business can easily stay compliant.
Understanding VeriFactu: The Basics.
VeriFactu is part of Spain’s ongoing effort to fight tax fraud and modernize digital accounting. At its core, VeriFactu requires businesses to:
- Generate invoices in a certified format that cannot be altered once issued.
- Report accounting and invoice data directly to the Agencia Tributaria.
- Ensure transparency in all digital financial records.
- Use government-approved software to manage invoices and accounting entries.
In short, it’s Spain’s way of making sure businesses declare exactly what they earn — no underreporting, no hidden revenues, and no manipulation of accounting files.
Who Must Comply with VeriFactu?
Starting in 2025, all businesses operating in Spain — from freelancers to multinational companies — must comply with VeriFactu. This includes:
- Spanish companies.
- International businesses with operations or subsidiaries in Spain.
- Freelancers and independent contractors.
- E-commerce platforms selling into Spain.
Failure to comply can lead to severe penalties, including fines and restrictions on business operations.
Key Features of the VeriFactu Regulation
Here are some of the most important features that every business must understand:
- Immutable Invoices → Once generated, invoices cannot be altered or deleted.
- Direct Reporting → Invoices must be electronically reported to the Agencia Tributaria in real-time or near real-time.
- Software Certification → Only officially approved software can be used for invoice management.
- Data Security → All accounting data must be encrypted and tamper-proof.
- Universal Compliance → Applies to both domestic and foreign companies.
Why International Businesses Face Extra Challenges
For international businesses operating in Spain, VeriFactu can be more complex than for local companies. Some common challenges include:
- Integration with existing systems (QuickBooks, Xero, Intuit)
- Language barriers(navigating Spanish-only compliance documents)
- Differences in tax laws compared to home country systems.
- Data Security → All accounting data must be encrypted and tamper-proof.
- Ensuring multi-country accounting consistency.
This is where Strong law/Incwell offers a unique solution.
Strong law/Incwell’ Exclusive Advantage
Unlike other firms, Strong law/Incwell doesn’t just offer advisory services — we’ve gone a step further:
- Own VeriFactu-certified softwar → officially approved by the Spanish Tax Agency.
- Fully compatible with QuickBooks, Intuit, and Xero → seamless integration with the systems most international businesses already use.
- Bilingual expertise → we work entirely in English, making Spanish compliance easy for global clients.
- Legal + Accounting in one place → covering both technical compliance and legal protection.
This makes Strong law/Incwell the only “one-stop solution” in Spain for international businesses needing to adapt to VeriFactu.
Practical Example: QuickBooks Integration
Imagine a U.S. company using QuickBooks for global operations. When expanding into Spain, the company faces challenges aligning QuickBooks invoices with Spanish regulations.
With Strong law/Incwell’ solution:
- QuickBooks data flows directly into our VeriFactu-certified software.
- Invoices are automatically formatted and reported to the Agencia Tributaria.
- No manual double-entry, no risk of non-compliance.
The result:effortless compliance and peace of mind.
FAQs About VeriFactu
4. When does VeriFactu become mandatory?
From 2025 onwards, all businesses must comply.
5. Why choose Strong law/Incwell instead of another accounting firm?
Because we are the only firm in Spain with proprietary, tax-approved VeriFactu software integrated with QuickBooks, Intuit, and Xero.
5. Why choose Strong law/Incwell instead of another accounting firm?
From 2025 onwards, all businesses must comply.
Conclusion: Stay Ahead with Strong law/Incwell
- 1. Do I need VeriFactu if my company is not Spanish but sells in Spain?
Yes. If you issue invoices in Spain or have taxable operations, you must comply. - 2. Can I keep using QuickBooks or Xero?
Yes — with Strong law/Incwell’ software, these platforms integrate seamlessly. - 3. What happens if I don’t comply?
Penalties include heavy fines, suspension of invoicing capabilities, and potential tax investigations. - 4. When does VeriFactu become mandatory?
From 2025 onwards, all businesses must comply. - 5. Why choose Strong law/Incwell instead of another accounting firm?
From 2025 onwards, all businesses must comply. - 5. 6. Is the software included in your services?
Yes — our clients get direct access as part of their compliance package.
Conclusion: Stay Ahead with Strong law/Incwell
The new VeriFactu regulation marks a turning point for businesses in Spain. For international companies, the risks of non-compliance are real — but so are the opportunities to streamline accounting and build trust with Spanish authorities.
At Strong law/Incwell, we don’t just explain the law — we provide the tools, software, and expertise to keep you ahead. As the only English-speaking law and accounting firm in Spain with VeriFactu-certified software fully compatible with QuickBooks, Intuit, and Xero, we are uniquely positioned to protect your business.